Reports to: Chief Development Officer
Location: Remote (U.S.-based)
Status: Full-time, Exempt
Salary: $70,000–$90,000, commensurate with experience

Benefits: Competitive benefits package, including a 100% employer-paid health, dental, and vision stipend; paid vacation, sick leave, and personal leave; a 401(k) plan with employer match; and professional development support.

About Vet Voice Foundation

Founded in 2009, Vet Voice Foundation is a national 501(c)(3) nonprofit organization that mobilizes veterans to defend democracy, protect civil-military norms, and advocate for policies that strengthen our communities. We work at the intersection of policy, storytelling, litigation support, and public education to elevate veteran voices across the country.

About the Position

Vet Voice Foundation seeks a highly organized, detail-oriented Executive Assistant & Development Coordinator to support the CEO and the core development operations of a fast-moving national organization. The ideal candidate is proactive, discreet, systems-oriented, and comfortable managing multiple priorities in a mission-driven environment.

This role combines executive support, grant administration, donor stewardship support, and management of the organization’s donor records. It is well suited for someone who enjoys creating order, maintaining systems, and serving as a trusted operational partner to senior leadership.

This position is critical to the effectiveness of Vet Voice Foundation’s leadership and operations. You will serve as a trusted partner to the CEO, helping advance high-impact work that reaches national audiences and decision-makers. For the right candidate, this role offers meaningful responsibility, opportunities for professional growth, and the chance to contribute directly to a respected veterans organization doing consequential work.

Key Responsibilities

Executive & Scheduling Support

  • Manage the CEO’s calendar, including scheduling meetings, calls, travel, and events
  • Coordinate logistics for board meetings
  • Prepare meeting materials, agendas, and follow-up notes as needed

Grant Administration

  • Track grant deadlines, reporting requirements, and compliance obligations
  • Maintain organized grant files, documentation, and reporting calendars
  • Support the preparation and submission of grant reports and related materials
  • Coordinate internally to gather information needed for grant deliverables

Donor Tracking & Development Support

  • Maintain donor and prospect records in the organization’s CRM and tracking systems
  • Track donations, pledges, acknowledgments, and follow-up actions
  • Support donor communications, acknowledgments, and stewardship efforts
  • Assist with the preparation of donor materials and reports

Qualifications

  • Exceptional attention to detail and strong organizational skills
  • Proven ability to manage multiple priorities and deadlines independently
  • Strong written and verbal communication skills
  • Ability to handle sensitive information with discretion and professionalism
  • Experience with scheduling, CRM systems, spreadsheets, and document management tools
  • Prior experience in nonprofit, advocacy, political, or mission-driven organizations is a plus
  • Self-starter with a calm, solutions-oriented approach

Vet Voice Foundation is an equal opportunity employer committed to building a diverse and inclusive team. We strongly encourage veterans, military family members, and individuals from historically underrepresented communities—including people of color, women, LGBTQ+ individuals, and people with disabilities—to apply.

If accommodations are required during the interview process, please let us know. We believe that diversity of background, experience, and perspective strengthens our mission and our impact.

How to Apply

Please submit a resume and a brief cover letter outlining your interest in the position to [email protected].